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PRESENTATION GUIDELINES

PROGRAM SCHEDULE

Details of all Technical Sessions can be obtained at https://edas.info/p30696 (updated as of 20 August 2023)

Under certain circumstances, the schedule is subject to change without prior notice. Presenters and authors can always log in to EDAS to check for their presentation slots.

ONLINE PRESENTATION (29th August 2023)

  1. Duration of Presentation: A maximum 10 minutes of presentation followed by a 5 minutes for Q&A session.
  2. All presenters need to join the Microsoft Team 15 minutes before the session starts and login using the given Meeting ID dan Meeting Passcode.
  3. All presenters need to use the virtual background (link: Virtual Background).
  4. The presenters need to ensure a good internet connectivity because the presentation MUST be conducted in LIVE mode.

PREPARING FOR YOUR ONLINE SESSION

1. Preparation:

1.1 Guidelines for Slides Presentation (Virtual)

For the Slide (Before)-suitable for 10 minutes of presentation

  1. Be sure to include the paper title, author and co-author names, and the institution(s) where research is conducted/underway.
  2. Place your e-mail address, in the upper right-hand corner of the slide.
  3. It is suggested that written with the headings “Introduction/Background,” Methods,” “Results,” and “Conclusions”, “References”.
  4. Refer to the final conference program for the time and location of your session and set-up time (parallel session timetable).
  5. The designated presenter (author or co-author) must be present at the assigned space during the
  6. Designated time to discuss the work presented.
  7. All presenters may use the conference logo in his/her presentation slide (link: ICon3E2023 Logo).

1.2 Preparing the Microsoft Team Platform

No. Figure Instructions
1.

Figure 1

 Download the virtual slide can be collect here : Virtual Background
 2.

 

Figure 2

 https://www.microsoft.com/en-my/microsoft-teams/join-a-meeting
 3.   Key in the Meeting ID and Meeting Passcode (according your assigned session) provided in https://icon3e.uthm.edu.my/schedule. 
Please be inform that you need to login to access this page. Only registered participants will be given the ID and password to login.
 4. (Name-Presenter/Audience-Section)

Example

(“Initial Name”-“As”-“Parallel Session Number”)		  

Create your id as given

   (Aizam-Presenter-C1)
 5.

 

Figure 3

 You can select to join from the web-browser or from your app
 6.  
Figure 4

Steps

1. Slide to turn on the Webcam.
2. Click "Background filters", if there is no option to select background as shown in Figure 5.
 7.  

Figure 5

Steps

3. "Background settings" will pop up. 
 8.

Figure 6

Steps

4. Add new background using the downloaded virtual background.
 9.

 

 

Figure 7

 

Steps

5. Now you can see the background and highlight this slide
6. Press join now
 10.

 

Figure 8

 Now you are with the ICon3E 2023 background

 

1.3 Checklist

  • Find your presentation schedule and Microsoft Team link in the conference website before the day of the conference. You will be given a username and password through your email to access the program. 
  • If you cannot attend the session, please inform the Secretariat so we can reschedule your presentation. Please note that accepted papers that are not presented will not be submitted for publication to SCOPUS Journal, as per the conference policy.
  • Test your internet speed.

2. Before the session starts:

  • Please make sure to join the online session 15 minutes prior to the start.
  • In Microsoft Team ID please use your name, and slot ID to be allowed to the breakout room Please identify yourself to the Session Chair.
  • Please mute your microphone before entering the session. However, test your audio and camera before you join the session.
  • A Session Chair will announce the presenter’s name to start his/her presentation according to the schedule. As a presenter, open your microphone and/or your camera and sharing your screen once you are ready to present.
  • Registered attendees will be able to hear you automatically.

3. During the session

A Session Chair will also be assigned to facilitate each session.

  • You will start the oral presentation according to the schedule. Please inform the Session Chair immediately before beginning the session for those having problems with the internet connection during the conference days.
  • The question period will take place following the oral presentation. You can use the Raise your hand tool to inform the Session Chair of your presence in the virtual room to ask questions to the presenter.
  • The chatbox (Q&A tool) also will be used by registered attendees to ask questions. The Session Chair will choose the most relevant ones to read for the presenter to answer during the question period.
  • In case of emergency (internet outage/electricity outage/other unavoidable circumstances), please contact the organizing committee as soon as possible.
  • We encourage you to stay until the end of the session to capture a virtual group photo. Please switch on your camera for this purpose.

4. After the presentation

  1. We will be sending the digital certificate via email after the conference.

If you have any questions about registration, please contact the ICon3E Secretariat at +6019-4561552 (Dr. Farhana) or +6012-7808018 (Dr. Norhafizah)